How to Keep Track of All Your Business Expenses

When you run a business, whether large or small, one of the most important aspects of your success is the way you handle your finances. As a business, you’ll have expenses—there’s simply no way around it. However, the way that you manage them can have an impact on your profit. 

From paying your taxes to managing your payroll and keeping track of your travel expenses, there are a number of reasons why expense administration is paramount to the smooth running of your company.

Stay organized

While your individual home expenses may consist of tracking expenses through keeping all of your receipts, this won’t fly when it comes to your business expenses. Not only is it terribly hard to keep track of numerous receipts, but it can also be a nightmare to go through all of them when it’s time for tax season or staying aware of how much your business is spending. This is why automating how you track your expenses and using an online bill pay service is a game-changer. 

Use apps for tracking expenses

Along the same lines as the above-mentioned tip, using a receipt scanner and software helps you have all your business expenses in one place. Platforms like Spendesk even offer virtual employee debit cards to help keep track of your teams’ business expenses.  You can easily keep track of your money and where it’s going, which can go far in how you run your company and save for emergencies. From categorizing expenses to keeping track of the little things, being organized with your finances is key to the success of your business. Apps are a great way to achieve this. Learn more about your business’s debits and credits here.

Consider hiring a professional

If you simply don’t have time to take care of your business finances because you’re busy managing teams and networking with clients, hiring a professional can go far in helping you control business expenses. While it does mean making an investment, the benefits found in hiring someone to handle your finances can make a world of difference for you. Through their expertise, they can make sure the company is saving, only spending what’s necessary, and profiting as you should be. Hiring a professional accountant or best accounting firms investing in cloud-based bookkeeping software will provide you with an in-depth analysis of your expenses.

Have a business credit card

Most large businesses that have been around for a while already have a dedicated account for their expenses. If you’re a small business just starting out, chances are you’re still using your personal credit card. Maybe it’s been easier that way. However, this can become confusing and even detrimental to the success of your company as it grows because you’ll have all of your money and expenses lumped in one place. There are apps and websites that not only make it easy to open a business account, but to manage it all from one place. This way, keeping track of your business expenses is streamlined and you’ll know where your company money is and what you’re spending it on. 

Review expenses and accounting every so often

Whatever option you choose, it’s a good idea to go back to it and reevaluate how things are going. In some instances, what works for one company may not be the best for yours due to different kinds of products or services and ways of operating. With your financial health being one of the most important aspects of your business, it’s important to get it right. Even if you have hired a professional, it’s still a good idea to check in and make sure they’re helping you get your money’s worth.Learn more about efficient project accounting tactics and how it impacts your business.

The Bottom Line

Your financial health as a small business is important. Haphazardly keeping track of your expenses simply won’t cut it in this day and age. Fortunately, with the help of today’s technology and financial professionals in your area, you can easily track your expenses and make sure your small business is making a profit. 

How to Keep Track of All Your Business Expenses

James Ewen

James is the head of marketing at Tamoco